The Florida Police Chiefs Association, Inc.
Approved at the 67th Annual Summer Training Conference in Wesley Chapel, Florida
Approved at the 67th Annual Summer Training Conference in Wesley Chapel, Florida
This organization shall be known as the Florida Police Chiefs Association, Inc. The registered agent and registered office will be determined by a resolution of the Board of Directors.
The general purpose and objectives of the Association shall be the following:
These purposes shall be implemented through an emphasis on integrity in training, research, legislative actions and through cooperation, communication, and exchange of ideas with other criminal justice associations.
Section 1. Within the Association, there shall be the following membership classifications: Active, Associate, Life, Sustaining, Sustaining/Corporate, Honorary and Business.
All applicants for membership shall complete and sign the form of application provided by the Association and submit the application to the Secretary. Such application shall include an agreement by the applicant to abide by the Association’s Code of Ethics. The Association may, pursuant to a majority vote of the Board of Directors, reject any application for prior violations of the Association’s Code of Ethics or Code of Conduct.
Annual dues for all classes of membership shall be due and payable as established by the Board of Directors. The amount of dues will be established by the Board of Directors and ratified by a majority vote of the general membership at the Annual Business meeting.
Membership in the Association can be terminated based upon any of the following:
The Officers of the Association shall consist of a President, First Vice President, Second Vice President, Third Vice President, Past President-at-Large, Secretary/Treasurer, a Director from each district, and the immediate Past President. These officers shall be designated as the Board of Directors. All officers, except for the Past President at Large, must be, and remain, active chief executive officers of a Florida Municipal, College/University, School Board/District, Tribal or Airport law enforcement agency during the term of their office. Notwithstanding Article IV section six (6), except for the office of District Director and Secretary/Treasurer, each officer shall serve a one year term of office. Officers appointed by the President, the Secretary/Treasurer and District Director may serve more than one term in office.
The Executive Committee shall consist of the President, the Vice Presidents, Secretary/Treasurer, the Executive Director, the immediate Past President, the Past President-at-Large, and, as a non-voting member, the Parliamentarian. The Executive Committee shall have the general supervision of the affairs of the Association between regular business meeting, fix the hour and place of meetings, make recommendations to the Association, set the criteria for consideration and selection of all FPCA awards, shall cause an audit to be performed on an as needed basis, and shall perform such other duties as are specified in these bylaws. The Executive Committee shall be subject to the orders of the Association, and none of its acts shall conflict with action taken by the Association.
A Nominating Committee shall be established and shall consist of all Past Presidents of the Association. The Past President at Large will serve as chair of this committee. These members shall meet prior to the business meeting at the Annual Summer Training Conference to nominate candidates for the offices to be filled for the next year. The Nominating Committee Chair shall report the committee’s recommendations to the general membership at the business meeting during the Annual Summer Training Conference.
The officers shall be elected at the business meeting during the Annual Summer Training Conference at a time and place published in the conference program.
No member shall hold more than one office at a time. The President and Vice Presidents shall serve a single term in the same office.
In the event a vacancy occurs in the office of President, First or Second Vice President, the position will be immediately filled by the next highest-ranking Vice President. In the event a vacancy occurs in the office of Third Vice President it shall remain vacant until the next election. In the event a vacancy occurs in the office of Secretary/Treasurer, the President shall appoint an active chief executive officer to serve for the remainder of the term. If the immediate past president is unable to serve, the preceding past president shall fill that position for the remainder of the term of office. The occurrence of more than one vacancy shall constitute an extraordinary circumstance requiring immediate action to permit the continued governance of the Association. In the event of such an extraordinary circumstance, the President shall appoint an active chief executive officer or Past President to each vacant position to temporarily serve for the remainder of the term. Members appointed under this provision must declare their intent to seek elected office within the Declaration Period set forth in Article IV, Section 1(B). If the temporary appointment is made outside of the Declaration Period, the temporarily appointed officers shall declare his or her intention to seek elected office within 30 days of appointment in the form and manner specified in Article IV, Section 1(B). Nothing contained in the extraordinary circumstance’s appointment process is intended to supplement or otherwise modify the normal election process.,If a vacancy occurs in a District Director position, the President shall appoint an active chief executive officer from that District to serve for the remainder of the term.
An Officer or Director may be removed from office, for due cause, by action of a two-thirds majority of the Board of Directors. Cause for removal will be specified in writing, with a copy placed in the minutes and a copy to the affected person. The removed Officer or Director has the right to appeal to the voting membership at a closed meeting during the Midwinter or Summer Training Conference. An Officer or Director may be removed from office in the event of any un-excused absence from a duly noticed Board meeting.
The duties of the officers shall be as follows:
The Association shall hold two (2) regular meetings. The Annual Business meeting shall be held in conjunction with the Annual Summer Training Conference and a Winter meeting will be held in conjunction with the Midwinter Conference.
Meetings of the Board of Directors shall be held in conjunction with the Annual Summer Training Conference and the Midwinter Conference. Board meetings shall also be held in the fall and spring months as called by the President. Special meetings of the Board of Directors may be called by or at the request of the President or by one-third of the members of the Board of Directors.
The President may call, as necessary, a special business meeting of the Association at the Midwinter Conference. Other special meetings of the members may be called by either the President, a majority of the members of the Board of Directors, or by not less than 1/10 of the members having voting rights.
Written notice of a business meeting held at the Midwinter Conference shall be noticed at the conference registration desk. Written notice stating the place, day, and hour of any meeting of the members shall be sent to each member not less than ten (10) days prior to the meeting.
A quorum shall consist of a majority of the total number of voting members actually registered at any designated meeting of the Association.
The State of Florida will be divided into Districts as established by the Board of Directors. Each District will nominate an active chief executive officer of a Florida Municipal, College/University, School Board/District, Tribal or Airport, Railroad or Port Authority law enforcement agency within the district and recommend the candidate to the Nominating Committee. The candidate must remain active during the term of their position as a District Director.
District Directors are voting members of the Board of Directors.
The Board of Directors may employ such staff as necessary to manage the day-to- day operations of the Association. These staff members shall serve at the pleasure of the Board of Directors.
The duties of the Association staff member(s) shall be detailed in the job descriptions approved by the Board of Directors. Section 3. The Association management staff shall report to and consult with the President between meetings of the Board of Directors.
The Association management staff shall report to and consult with the President between meetings of the Board of Directors.
In addition to the Executive and Nominating Committees, the Association has established the following standing committees and enumerated their basic responsibilities:
The President shall have the authority to appoint all committees not set by the Bylaws and create ad hoc committees as necessary, from the Board of Directors or the membership at large. The President shall serve as an ex-officio member of all committees except the nominating committee.
Each member of a committee shall continue as such until the next Annual meeting of the members of the Association and until his successor is appointed, unless the Committee shall sooner be terminated, or unless such member be removed from such Committee, or unless such member shall cease to qualify as a member thereof. Each member of a committee must be a member in good standing of the Association.
The President shall appoint the Chairperson and Vice-Chairperson of each committee.
Vacancies in the membership of any committee may be filled by appointment made in
same manner as provided in the case of original appointments.
Unless otherwise provided, a majority of the whole committee shall constitute a quorum.
Committee Chairpersons shall provide a written report of Committee activities, recommendations for Board action, etc., to the President and Executive Director prior to the Mid-Winter and Summer Conferences. Upon request by the President, Committee chairs shall also present oral reports to the Board.
This Association shall keep correct and complete books and records of account and shall keep minutes of the proceedings of its business meetings as designated by the Board of Directors. Any books, records, and minutes may be in written form or in any other form capable of being converted into written form within a reasonable time.
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Association may adopt.
These bylaws may be amended by the affirmative vote of a majority of the members present and eligible to vote at the Annual Business Session or other business meetings of the Association provided that the proposed amendment shall have been submitted with a written explanation of its need to the Chair of the Professional Standards Committee at least ninety (90) days prior to the Annual Business meeting at which it is to be considered. The Professional Standards Committee shall review the proposal and report its recommendations to the Executive Committee for approval before submission to the membership for a Final vote. Upon approval by the Executive Committee, the Secretary shall reproduce the amendment as approved and notify the membership of the Association thereof by mail, by electronic transmission, or by publication at least fourteen (14) days before such meeting.
Section 1. – General
This article sets forth the general guidelines for the endorsement of candidates by the Florida Police Chiefs Association. While these guidelines provide guidance to the Executive Director, Executive Board and Board of Directors, individual situations will determine whether an endorsement is forthcoming from the Association. The Executive Director will submit any endorsement on behalf of the Association. Each endorsement issued is a singular decision and should not infer future endorsements for any person or office.
Section 2. – State of Florida – Political Candidates
The Association will only consider endorsements for the following statewide offices: Governor, Florida Cabinet positions, and U.S. Senators. All other State/National elected offices are excluded. An endorsement during one election cycle does not mandate or require a subsequent endorsement in any future election.
The process for endorsements will generally involve:
— The polling of our Active members.
— Review of the candidates position on policies affecting law enforcement and public safety to ensure it is supportive of the FPCA’s policy platform.
— Interview the candidate either in person or by phone.
— Consultation with the Executive Board, Board of Directors, and the FPCA lobbyist.
— The approval or denial for the Executive Director to provide an endorsement.
Any endorsement by the Association has the goal of furthering the purposes and objectives of the Association.
Section 3. – Members’ Request
From time to time, the Association receives requests to provide endorsements for members running for statewide, regional, local, and national offices related to law enforcement functions. The Association will consider each request individually as no two cases are identical.
In general, local cases will not be considered for endorsement without significant prior contribution by the requesting member to the Association. Significant contribution will be in addition to the requirement outlined below for national offices.
Request for endorsements for national law enforcement offices, such as IACP, will be considered on a case-by-case basis and only granted to active members. For purposes of this Article, an active member is defined as meeting the following requirement:
Section 4. – External Requests
From time to time, the Association receives requests to provide endorsements for members running for national offices related to law enforcement functions, such as the IACP. While candidates may request to address the Association at our conferences, the Executive Director and President may determine that allowing the candidate to address our members is not in the best interest of the Association and deny such requests.
Any requests considered for endorsement will be considered in a light most beneficial to the FPCA, its members, past candidates for the office being sought, and future candidates considering the office sought.
Any candidate from another state seeking the endorsement of the FPCA will only be considered after assessing how the candidate’s state association previously handled a FPCA member candidate seeking their state association endorsement.
If a candidate’s State Association provides endorsements, then an endorsement will be considered. If a State Association does not provide an endorsement, an endorsement will not be provided.
The Executive Director and Board of Directors will review any request for endorsement of the external State candidate within a “window of review” of the last four years. Should the Association have endorsed a Member for the same position, not directly competing with the requesting State, and having not received that State’s endorsement then strong consideration should be given to denying the request for endorsement.
An endorsement by the FPCA should only come after the candidate seeking endorsement has been interviewed by the FPCA Executive Board, approved by the board of directors and a vote by the general membership.